Agent Terms and Conditions

Last updated: 16 September 2025

1. Introduction

Welcome to Match My Move ("we," "our," or "us"). These Agent Terms and Conditions ("Terms") govern your use of our property matching platform as a registered estate agent seeking to connect with active home buyers in England.

By creating an agent account or subscribing to our services, you agree to be bound by these Terms. If you disagree with any part of these terms, you may not use our service.

2. Service Description for Agents

Match My Move provides estate agents with:

  • Access to active home buyers in your operating areas
  • Intelligent matching based on buyer requirements and agent specializations
  • Premium subscription features for enhanced visibility and lead generation
  • Verified buyer leads with genuine property search requirements
  • Geographic targeting within your defined operating radius
  • Direct communication channels with matched buyers
  • Professional business verification and credibility enhancement

3. Agent Registration and Verification

3.1 Professional Requirements

To use our service, you must be a legitimate estate agent with:

  • Valid business incorporation in England
  • Current professional indemnity insurance
  • Compliance with Estate Agents Act 1979 and related regulations
  • Active business website demonstrating professional operations
  • Legitimate business address and contact information

3.2 Verification Process

All agents must complete our verification process including:

  • Submission of incorporation certificate or business registration documents
  • Professional indemnity insurance documentation
  • Business website validation
  • Operating area and specialization confirmation

3.3 Account Approval

Account approval is at our sole discretion. We reserve the right to reject applications that do not meet our professional standards or verification requirements.

4. Agent Responsibilities

  • Maintain current professional qualifications and regulatory compliance
  • Provide accurate property information and professional service standards
  • Respond promptly and professionally to matched buyer inquiries
  • Keep operating area and specialization information up to date
  • Honor subscription terms and payment obligations
  • Comply with all estate agency regulations and consumer protection laws
  • Respect buyer privacy and handle personal data in accordance with UK GDPR
  • Not engage in aggressive or unprofessional marketing practices
  • Maintain professional indemnity insurance throughout service use

5. Subscription Services and Payments

5.1 Premium Subscriptions

Agents may purchase premium subscriptions to access enhanced features including increased match priority, expanded geographic coverage, and advanced buyer targeting capabilities.

5.2 Payment Terms

Subscription fees are charged monthly in advance and are non-refundable except as required by law. Payments are processed securely through Stripe. By providing payment information, you authorize us to charge the applicable fees to your payment method.

5.3 Subscription Management

Subscriptions may be cancelled at any time through your account settings. Cancellation takes effect at the end of the current billing period. You remain responsible for all charges incurred before cancellation.

5.4 Price Changes

We reserve the right to modify subscription pricing with 30 days' advance notice. Existing subscribers will be charged the new rate from their next billing cycle.

6. Professional Conduct Standards

6.1 Regulatory Compliance

Agents must comply with all applicable laws and regulations including:

  • Estate Agents Act 1979
  • Property Misdescriptions Act 1991
  • Consumer Protection from Unfair Trading Regulations 2008
  • Money Laundering Regulations 2017
  • UK GDPR and Data Protection Act 2018
  • Consumer Rights Act 2015

6.2 Professional Standards

Agents are expected to maintain high professional standards including prompt communication, accurate property descriptions, fair dealing with buyers, and ethical business practices.

6.3 Account Suspension

We reserve the right to suspend or terminate agent accounts for violations of these Terms, professional misconduct, fraudulent activity, or failure to maintain required professional standards and insurance.

7. Lead Quality and Matching

7.1 Buyer Verification

While we implement measures to ensure buyer authenticity, we cannot guarantee the financial capability or commitment level of matched buyers. Agents should conduct their own qualification processes.

7.2 Match Accuracy

Our matching algorithm considers location, property type, budget, and timing factors. However, not all matches will result in successful transactions, and agents should use professional judgment in pursuing leads.

7.3 Exclusive Arrangements

Buyers may be matched with multiple agents in their area. We do not provide exclusive leads unless specifically indicated in premium subscription features.

8. Intellectual Property and Platform Use

The platform, including its design, functionality, matching algorithms, and content, is owned by Match My Move and protected by intellectual property laws. Agents may not:

  • Copy, modify, or distribute our platform technology
  • Use automated systems to harvest data from our platform
  • Reverse engineer our matching algorithms
  • Use our platform data for competing services
  • Share login credentials or allow unauthorized access

9. Limitation of Liability

Match My Move is a platform facilitating connections between buyers and agents. We are not responsible for:

  • The quality, accuracy, or completeness of buyer inquiries
  • Buyer financial capability or property purchasing commitment
  • Property transactions, negotiations, or legal matters
  • Revenue losses or missed business opportunities
  • Disputes between agents and buyers
  • Market conditions affecting property sales
  • Technical issues affecting platform availability

Our total liability to any agent is limited to the subscription fees paid in the 12 months preceding any claim, or £500, whichever is lower.

10. Account Termination

Either party may terminate the service relationship at any time. Upon termination:

  • Your access to new buyer matches will cease immediately
  • Subscription charges will continue until the end of the current billing period
  • You remain responsible for all obligations incurred before termination
  • These Terms remain in effect for any prior use of our service
  • Confidentiality obligations survive termination

11. Governing Law and Disputes

These Terms are governed by English law. Any disputes arising from these Terms or your use of our service shall be subject to the exclusive jurisdiction of the English courts.

We encourage resolution of disputes through direct communication and will make reasonable efforts to resolve issues amicably before formal legal proceedings.

12. Changes to Terms

We reserve the right to modify these Terms at any time. Material changes will be communicated to agents via email with at least 30 days' advance notice. Continued use of the service after changes constitutes acceptance of the new Terms.

13. Contact Information

If you have any questions about these Agent Terms and Conditions, please contact us through our platform's support system or customer service team.

Match My Move - a trading name of Etel Living Ltd.
Unit 1, The Quays, Burton Waters, Lincoln, LN1 2XG
Company Number: 16704809